For project managers, the weeks leading up to handover are the most intense. Coordinating subcontractors, managing site logistics, resolving procurement challenges, and keeping clients updated already fills the calendar. The last thing anyone wants is the added stress of compiling detailed O&M Manuals under tight deadlines.

This is where outsourcing becomes more than a shortcut, it becomes a strategic advantage.

Why Outsourcing O&M Manuals Works

At Dewick & Associates, outsourcing is not simply about saving time. It’s about embedding documentation processes early in the project timeline. Drafts can be prepared before construction even begins, meaning fewer surprises and smoother delivery when deadlines hit.

The Benefits for Project Managers:

• Less stress at completion – manuals are already drafted and checked.
• Proactive tracking – timelines are monitored, and documentation is collected in stages.
• Focused delivery – PMs spend time solving on-site issues, not formatting PDFs.
• Compliance confidence – manuals are accurate, clear, and aligned with statutory requirements.

A Client Coordinator’s Perspective

We asked one of our Client Coordinators how this proactive approach benefits project teams:

“When we integrate early, we can keep documentation moving quietly in the background. By the time a project reaches practical completion, most of the manual is already in place. Project managers often tell us it feels like one major stress factor has been lifted from their workload.”

This approach reflects the “Do what you do best and outsource the rest” mindset that project managers are keen to adopt.

Why It’s a Strategic Move

Outsourcing documentation ensures:

• Faster handovers with fewer delays.
• Reduced risk of withheld payments due to incomplete manuals.
• A professional, compliant set of deliverables that strengthens client trust.

Instead of scrambling at the last minute, project managers can shift from reactive stress to proactive strategy.

If your team is ready to move from stress to strategy, discover how Dewick & Associates can manage your O&M Manuals with precision and care. Contact us today to learn more.

About nucleus: the D&A Client Portal

At D&A, we focus on construction documentation and have developed an online portal that facilitates a seamless link between you and your handover materials, allowing you to track and manage all your construction documentation in real-time.

With 15 years of experience in providing construction documentation, we’ve pinpointed the main challenges in the process and created a customised portal that allows you to easily visualise and access everything you need, eliminating the hassle of endless emails and consolidating everything in one place.

Read more about nucleus. 

Additional supporting resources

FAQ – find out the answers to common questions asked about who we are and what we do. 

Overview of our services.